The Colorado DR 1102 form serves as the official document for notifying the Colorado Department of Revenue about changes in business address or the closure of a business account. This form is essential for ensuring that the state has accurate information regarding sales tax, withholding tax, and retailer’s use tax obligations. By properly completing and submitting this form, businesses can avoid potential issues related to tax liability and compliance.
The Colorado DR 1102 form serves as an essential tool for businesses operating within the state, facilitating necessary updates to their registration with the Colorado Department of Revenue. This form is primarily used to notify the department of any changes in business name or address, as well as to communicate the closure of an account related to sales tax, withholding tax, or retailer’s use tax. For those who manage multiple locations, it’s crucial to provide specific account and branch numbers to ensure accurate processing and avoid billing errors. When a business undergoes a change in ownership, the new owner must complete a separate application for a new account. Additionally, the form requires the submission of a Federal Employer Identification Number (FEIN) for accurate identification. If a business is closing, the form must indicate the effective date of closure and the specific tax types involved. Importantly, once the form is submitted, businesses should refrain from making any further changes to their name or address on tax returns until they receive confirmation from the department. This streamlined process helps maintain compliance and ensures that businesses remain in good standing with state tax obligations.
*DO=NOT=SEND*
DR 1102 (08/23/18)
COLORADO DEPARTMENT OF REVENUE
Registration Center Section - Room 102
PO Box 17087
Denver CO 80217-0087
Colorado.gov/Tax
Address Change or Business Closure Form
Instructions
The address change or closure form must be used to notify the department of name/address changes, or to notify the department that you are no longer liable for Colorado sales tax, withholding tax or retailer’s use tax. If you have a login you can close your account online at Colorado.gov/RevenueOnline File this form now through Revenue Online. Visit
Colorado.gov/RevenueOnline
Revenue Online allows convenient and secure access to conduct business with the Department of Revenue. To learn more about Revenue Online, choose the “Help Link” in the upper left hand corner of the login screen. The “Help Link” gives detailed information of the services available. Third party login access information is included in the list of services.
Change in Ownership
If there has been a change in ownership and you are the new owner, you must complete a Sales Tax / Wage Withholding Account Application (CR 0100) for a new account to be established. Reminder, USE tax is due on the purchase of any tangible personal property.
FEIN
This is your Federal employer identification number. Please enter your Federal employer identification number.
Note: A new FEIN will require a new Department of Revenue account. Please fill out a Sales Tax / Wage Withholding Account Application (CR 0100)
Change of Name/Address
Use the right hand block to change any portion of your name/ address. If you operate in more than one location, you should provide the account and branch number specific to the location that was closed or moved to avoid delays in processing or incorrect billing. Enter the first 8 digits (Colorado Account Number or CAN) in the "Colorado Account Number" field and
the last 4 digits or site/branch ID to the "Branch ID" field. Mail the completed form to the Department of Revenue. If you have changed jurisdiction and are filing a sales tax return please download a single flat DR 0100 form our Web site at Colorado.gov/Tax so that you may collect and remit the correct sales tax for your new location. Once the department has received your Address Change or Business Closure Form, you will begin receiving DR 0100 flats for paper return filing purposes. If you elect to file electronically, you will not receive a flat. See the DR 1002 available on our Web site to verify the tax rates applicable to your new address location. If you are changing a corporate name, you must include the Amended Articles of Incorporation from the Secretary of State’s Office.
Important
DO NOT make changes to the name and address on your returns after you have notified the Department on the Address Change or Closure Form. The Department will send you new updated flats.
Date of Closure
Check the appropriate tax type box and indicate the date your account should be closed. This box should be checked ONLY if:
1.Your business was sold or discontinued.
2.You are no longer liable for the tax indicated.
3.The structure of your business changed and a new Federal Employer I.D. Number (FEIN) was issued.
4.Your corporation merged into another corporation.
Mail to and make checks payable to: Department of Revenue Registration Center Section - Room 102 PO Box 17087
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Use this form to notify the department of name and/or address changes or to notify the department that you want to close your account. Your Colorado Account Number (or CAN) is an 8 digit account number that is assigned to you when you open your account with the department. If you have a location based business, your sales tax license from the department should include both an 8 digit account number, as well as a 4 digit branch ID or site ID for each location you operate. To close or update the address of a location based businesses, please include the CAN and the branch ID specific to the location in question. Be sure to include the appropriate effective dates for closures and relocations in order to avoid incorrect assessments of tax liability.
Colorado Account Number (CAN)
Branch/Site ID (last 4 digits)
To close one or more accounts, complete this section.
Date account closed: (MM/DD/YY)
Withholding Tax
Sales Tax
Entire Account
Other
Date (MM/DD/YY) (Last Day of Payroll)
Date (MM/DD/YY) (Last Day of Sales)
Date (MM/DD/YY)
To change the address or name for one or more accounts, complete this section.
Effective Date
Previous Name and Address
New Name and Address
Last Name or Business Name
First Name
Old Address
New Address
City
County
State Zip
Telephone
State
Zip
Mailing Address
Physical Address
Both
Inside City
Outside City
Mail to: Colorado Department of Revenue Registration Center Section - Room 102 PO Box 17087
Note: If your retail business location changes during a filing period you must file a separate sales tax return for the taxes collected at each location
Must Be Signed By An Authorized Agent
The Colorado DR 1102 form is an essential document for businesses needing to update their address or notify the state of a business closure. However, it often accompanies several other forms and documents to ensure compliance with state regulations. Understanding these related forms can help streamline the process and minimize potential issues. Below is a list of commonly used documents alongside the DR 1102 form.
Being aware of these documents can simplify the process of managing your business’s administrative requirements. It is essential to ensure that all necessary forms are completed accurately and submitted promptly to avoid complications with tax liabilities or business operations. Proper preparation can lead to a smoother transition during changes in your business structure or location.
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After completing the Colorado DR 1102 form, it is essential to submit it to the Department of Revenue to ensure that your address change or business closure is officially recognized. Following submission, you will receive updated documentation reflecting your changes. Here are the steps to fill out the form correctly:
The Colorado DR 1102 form is similar to the CR 0100 form, which is the Sales Tax / Wage Withholding Account Application. Both forms are essential for businesses operating in Colorado. The CR 0100 is used to establish a new account when there is a change in ownership or when a new Federal Employer Identification Number (FEIN) is issued. While the DR 1102 focuses on notifying the Department of Revenue about address changes or business closures, the CR 0100 is proactive in setting up accounts for tax collection and reporting purposes.
Another related document is the DR 0100 form, which is used for filing sales tax returns. When a business changes its location, it must file a new DR 0100 to ensure the correct sales tax rates are applied based on the new jurisdiction. The DR 1102 serves as a notification tool for changes, while the DR 0100 is specifically for tax filing. Both documents ensure compliance with Colorado tax regulations but serve different functions in the business lifecycle.
The DR 1002 form is also similar, as it provides information on tax rates applicable to different locations. When a business relocates, it’s crucial to understand the new tax obligations. The DR 1102 notifies the Department of Revenue about the change, while the DR 1002 helps businesses determine the correct tax rates for their new address. Both documents are vital for maintaining compliance and ensuring accurate tax reporting.
The Amended Articles of Incorporation, required when changing a corporate name, is another important document. While the DR 1102 allows businesses to report name changes, the Amended Articles must be filed with the Secretary of State. This ensures that the business name is legally recognized. Both documents work together to maintain accurate records with the state and the Department of Revenue.
The IRS Form SS-4, used to apply for an Employer Identification Number (EIN), is also relevant. If a business changes its structure and requires a new FEIN, it must complete the SS-4. The DR 1102 then becomes necessary to inform the Department of Revenue about the closure of the old account and the establishment of a new one. Both forms are crucial when a business undergoes significant changes.
The Colorado DR 0101 form, which is used for sales tax exemption certificates, shares similarities with the DR 1102 in that both are necessary for compliance with Colorado tax laws. While the DR 1102 addresses changes in business status or location, the DR 0101 is used to claim exemptions from sales tax. Businesses must understand both forms to navigate their tax responsibilities effectively.
The Colorado Business Registration form is another document that relates to the DR 1102. This form is used to register a new business in Colorado. If a business changes its name or address, it must update its registration using the DR 1102. Both forms help ensure that the business is properly registered and that the Department of Revenue has accurate information on file.
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The Colorado Sales Tax License application is also relevant. When a business opens or changes locations, it must apply for or update its sales tax license. The DR 1102 is then used to notify the Department of Revenue about the address change. Both documents are essential for businesses to legally operate and collect sales tax in Colorado.
Lastly, the Colorado DR 105 form, used for reporting and paying use tax, is similar in that it pertains to tax compliance. If a business closes or relocates, it may affect its use tax obligations. The DR 1102 informs the Department of Revenue about these changes, while the DR 105 is used for the actual reporting of use tax. Both documents are integral to ensuring that businesses meet their tax obligations in Colorado.
The Colorado DR 1102 form is designed to notify the Colorado Department of Revenue about changes to your business's name or address. Additionally, it serves to inform the department if you are closing your account or if you are no longer liable for sales tax, withholding tax, or retailer’s use tax. Keeping your information current is crucial for accurate tax assessments and compliance.
To update your business address, fill out the right-hand section of the form with your new name and address. If you operate multiple locations, include the specific Colorado Account Number (CAN) and branch ID for the location that has moved. It’s important to provide the effective date of the address change to prevent any issues with tax assessments.
If your business has been sold or discontinued, check the appropriate box on the form to indicate the closure of your account. You must also provide the date of closure and specify the type of tax account being closed. This helps ensure that your tax liabilities are accurately assessed and that you are no longer held responsible for them.
Yes, you can submit the DR 1102 form online through Revenue Online. This platform provides a secure and convenient way to manage your tax-related business with the Colorado Department of Revenue. If you have a login, simply access your account and follow the instructions to file the form electronically.
To change the name of your business, you must fill out the relevant section of the form and include the Amended Articles of Incorporation from the Secretary of State’s Office. This documentation is necessary to ensure that the name change is officially recognized and processed by the Department of Revenue.
Once the Department of Revenue receives your completed DR 1102 form, they will update their records accordingly. You will then begin receiving updated tax forms for filing purposes. If you choose to file electronically, you will not receive paper forms. It’s important not to make any changes to your name or address on your tax returns after submitting this form, as the department will send you new updated forms based on the information provided.
When filling out the Colorado DR 1102 form, there are important dos and don’ts to keep in mind. Here’s a helpful list: